How to Print Name Badges from Bizzabo

If you’re running a Bizzabo event and you need Bizzabo name badges today, you don’t want to wrestle with Word mail merge or spend your morning nudging text boxes. The reliable workflow is:

• Export Bizzabo attendees/registrants to CSV or Excel
• Import the exported file into BadgeFlow
• Generate a print-ready name badges PDF and hit Print

What you’ll need

• Your Bizzabo event (with registrations already in)
• A CSV/Excel export of attendees/registrants/contacts from Bizzabo
• BadgeFlow open in your browser: badgeflow.app
• Paper stock you plan to print on (A4/Letter sheets, badge sheets, or badge-printer stock)

Step 1 — Export your Bizzabo attendee list (CSV or Excel)

Bizzabo is powerful (translation: there are multiple ways your “people data” can exist). For badges, you want a file that’s closest to one badge per person (or per ticket/registration).

Option A (recommended): Export registrants/attendees from Bizzabo Reports

• Open your event in Bizzabo.
• Go to Reports / Registration / Attendees (exact naming varies by workspace and plan).
• Export to CSV or Excel.

Note: Bizzabo’s admin UI and export locations can vary by account setup (and permissions). If you don’t see an export button, ask your Bizzabo admin to export the registrants/attendees list for you.

Option B: Export via the Bizzabo API (useful when UI export isn’t available)

If you have technical access (or someone on your team does), Bizzabo’s REST API can return a full list of event contacts (including ticket holders) that you can then save as CSV for BadgeFlow.

Official documentation: List Contacts (Bizzabo REST API)

Quick rule of thumb: “Contacts” vs “Registrants/Attendees”

• Use Registrants/Attendees export when you want only people who are actually registered (most badge runs).
• Use Contacts if your event uses broader contact lists (invitees, prospects, non-ticket holders) and you intentionally want those included.

Step 2 — Clean up your CSV or Excel file (optional, but saves headaches)

You can often import the Bizzabo export as-is. But a quick tidy helps avoid awkward badge fields (like printing “N/A”).

Checklist

• Remove columns you won’t use (less clutter when mapping fields).
• Check name fields:
  • If you have First Name and Last Name, great.
  • If you only have a single Name column, also fine (BadgeFlow can use it directly).
• If you collected custom registration fields (company, role, etc.), confirm those columns appear in the export.
• Standardise casing if you care (e.g., “alex” → “Alex”).

If your attendee data lives in a spreadsheet rather than a Bizzabo export, our guide on name badges from Excel covers column preparation tips that apply here too.

Step 3 — Import the Bizzabo CSV or Excel file into BadgeFlow

• Open BadgeFlow.
• Click Upload Excel or CSV file.
• Upload the file you exported from Bizzabo.

• Map CSV/Excel columns to badge fields (e.g., First Name, Last Name, Company, Role).

If you need scannable codes on your badges: QR code, Barcode 39 or Barcode 128

• Ensure your CSV/Excel export has a column with a unique value per attendee (e.g., registration_id, ticket_id, contact_id, or a custom “badge_code”).
• Map the unique column to a QR code, Barcode 39, or Barcode 128 field.

Common Bizzabo columns you’ll likely use on badges

• Name (or First Name + Last Name)
• Company (if collected)
• Job title / Role (if collected)
• Ticket type / pass (helpful for staff / VIP / speaker badges — see how to use colour-coded roles for company events)
• Email (optional; many organisers avoid printing it)

Step 4 — Pick a badge size and template

Now the fun bit: making it look professional without spending your entire life nudging text boxes.

• Select a badge size you need (standard options or custom dimensions).

• Select a badge template (30+ pre-designed professional templates to choose from).

Badge design tips (the ones that actually prevent chaos onsite)

• Optimise for readability from 1–2 metres. Big names, high contrast, don’t get fancy with thin fonts.
• Make company smaller than name. People greet humans first.
• Keep the layout consistent. “Speaker” badges should look intentionally different (a colour stripe works well).
• Test print one page. Always. Printers are liars until proven otherwise.

For a deeper look at fonts, sizing, colour strategy, and layout hierarchy, see how to design conference name badges.

Step 5 — Customise the template (branding + extra fields)

Templates are just a starting point. In BadgeFlow’s intuitive drag-and-drop editor, you can quickly make the badge look like your event.

• Tweak styling: change colours, fonts, and spacing to match your branding.
• Add more dynamic fields: drop in extra columns from your spreadsheet (company, role, ticket type, etc.).
• Add static elements: logo, event name/date, labels like “STAFF” or “SPEAKER”, simple shapes/stripes.
• Add a static QR code: the same QR on every badge — perfect for linking to your code of conduct, Wi-Fi details, venue map, schedule, feedback form, or an “emergency info” page.

💡 Tip: Preview a few attendees (short names, long names, missing company) before exporting.

Step 6 — Set paper size

BadgeFlow supports any paper size — A4, Letter, or custom dimensions. Match your export to the paper or badge stock you’re actually using.

• Standard sheets (A4 / Letter): for printing on office paper.
• Badge stock size (for badge printers): if you’re printing on a dedicated badge printer, select the exact badge media size (the insert/stock your printer uses) — standard or custom. BadgeFlow supports any badge dimensions, so you can match your printer’s stock precisely and avoid scaling or cropped edges.

Step 7 — Generate your print-ready PDF

• Click Download badges in the bottom right corner of the screen.
• Select the correct paper size (BadgeFlow supports any paper size you need).
• Check the page layout preview to see how it will look.
• Download the print-ready name badges PDF.

Step 8 — Print without scaling (seriously)

The #1 way to ruin badge alignment is letting your printer “help”. When printing the PDF:

• Set scaling to Actual size or 100% (not “Fit”).
• Confirm the paper size matches your PDF.
• If using badge sheets: print one test page on plain paper first, then hold it behind a badge sheet up to a light.

⚡️ Troubleshooting (fast fixes)

"My badges are misaligned on the sheet"

• Check print scaling is 100%.
• Confirm the paper size is correct in both BadgeFlow export and printer settings.
• Do a single test page before printing the whole stack.

"Some names are too long"

• Reduce the name font slightly.
• Consider splitting into First Name (big) + Last Name (slightly smaller) for extreme cases.

"My company / role column isn’t in the export"

• Make sure the field is included in your export/report configuration.
• If it’s a custom registration field, confirm it’s enabled for reporting/export in your Bizzabo setup.
• If you exported “Contacts” and expected only registrants, export an attendees/registrants report instead (or filter down to ticket holders).

✅ Recommended workflow recap (the 90-second version)

• Export your registrants/attendees list from Bizzabo as CSV/Excel.
• Import the file into BadgeFlow.
• Map badge fields → pick a badge size and template → preview.
• Customise the template if needed (branding + extra fields).
• Export a print-ready PDF (any paper size you need) → print at 100%.

Official Bizzabo documentation (for reference)

• List Contacts (Bizzabo REST API)