How to Create Branded Badges for Company Offsites and Team Events

Whether it's a company offsite, internal workshop, or team-building retreat, branded name badges help everyone connect, identify roles, and feel part of one unified brand experience. The good news? You can design and print professional badges for your next company event in just a few minutes — right from a spreadsheet.

Here's a comprehensive, step-by-step guide to creating personalized, on-brand employee badges with BadgeFlow.

1. Choose a Badge Style That Matches Your Brand

Start by selecting the perfect badge design for your event. Your badges are an extension of your company identity, so it's really important.

In BadgeFlow, you can:

• Start fast with 30 ready-to-use, professionally designed badge templates.
• Upload your company logo and apply your brand colors.
• Select fonts that match your corporate style.
• Add optional elements like department or role labels.

Within minutes, you'll have a clean, on-brand layout that looks like it was designed by your creative team.

💡 Pro tip: Ensure attendee names are the largest and most legible element — especially for networking-heavy events.

2. Prepare Your Employee List

Once your badge design is ready, gather the list of attendees for your event. A simple spreadsheet is all you need:

Keep your data clean and consistent — one row per person and no blank rows. Simply copy and paste your list directly into the app when prompted — no need to export or upload a file.

3. Add Helpful Event Information

Make your badges both functional and memorable by including:

• Department or project group
• Event logo or theme graphic
• QR code linking to the event schedule or team roster
• Emergency contact or venue Wi-Fi details

These details help attendees feel informed and engaged throughout the event.

4. Print or Export Your Badges

Once your data and design are ready, it’s time to print.

• Download print-ready PDFs for your office printer or a professional print shop.
• Choose any badge format — standard or custom sizes are supported.
• Print on any paper size using whatever printer you have available.
• Use common badge paper brands like Avery or ULine.
• Export to digital badges for hybrid or virtual events.

💡 Pro tip: Batch prints by department to make on-site check-ins faster.

5. Creating Badges for Future Events

BadgeFlow makes it easy to plan future offsites and company gatherings. You can quickly pick from the 30 default badge templates each time you create badges. Just copy and paste your updated attendee list into the app, select a layout, and print again — no redesigning or reformatting required.

⚡️ No Limits During Beta

Create as many badges as you need — there are no limits on the number of badges you can generate. Plus, BadgeFlow is free to use during the beta period, making it the perfect time to try it out for your next event.

💡 Why Branded Badges Matter

• Boost professionalism: Consistent branding reflects care and attention to detail.
• Improve team connection: Helps employees from different departments get to know each other.
• Save time: Streamlined design tools eliminate manual formatting for every event.

With BadgeFlow, HR and operations teams can create branded employee badges in minutes — no design software, no templates, no stress.